5 Tips For Ensuring Workplace Security
Do you keep a record of the broken lighting, malfunctioning alarm system, and missing electronic components? Each of these represents the lapse of security checks. But today, workplaces have another serious issue. It is cybertheft that affects both staff and the business owner. There is a fear of data breach and leaking of crucial business documents. Therefore for a successful implementation of security features in modern offices, cooperation of staff is necessary. Though companies tend to have a separate team for security, all the staff should be aware of the security policies adopted by the company. Below we give a list of tips to enhance office security.
- Follow the Government guidelines for safety and security
Governments define a set of rules that cater to the safety and security of the workforce and environment. One has to ensure that the office premises do not contain hazardous materials. Also, the government rules prohibit carrying out illegal activities. It is advisable to install security cameras and hidden CCTVs.
There are guidelines for employee data protection which the businesses need to follow. These data include staff address, bank account numbers, social security numbers, etc.
- Enhance cybersecurity
Today our databases are moving to the cloud, and industrial processes depend on computer software programs. Moreover, banking transactions, legal documents, government certificates are all present in the digital form. Solutions like the Public Key Infrastructure offers a safe exchange of confidential data through digital mediums via asymmetric encryption. At the same time, faster broadband services and increasing virtual data have led to increased hacking. Cyber frauds utilize AI technology to automate the process. The latest ransomware can attack various systems ranging from individual laptops to nuclear plants and power grids. Thus, enhancing cybersecurity is the need of the hour.
- Improved access control system
Right from mid-sized companies to large ones prefer to have automatic access control systems with back-office records. Thumbprints, ID card authorizations, mobile-based apps, facial recognition systems are some of the access control methods. These automatic systems serve better than security guards as it is possible to investigate and find evidence in case of a breach. Moreover, modern access control helps one to integrate payroll systems, car parking management, etc. Thus, they help in reducing both cost and effort. It is also possible to restrict the users to particular floors of the building and give extra authorization privilege to specific parts of the office premises. Companies also need to have backup plans to avoid chaos due to technical glitches.You can use Google Analytics to access further information.
- Have maintenance and inspection routine
Modern security systems consist of access control systems, alarm systems, detectors, lighting systems, cameras, computers, servers, etc. It is necessary to have a periodic check on the functioning of the technical gadgets and the associated control system. Regular checking reduces the cost of maintenance as you can repair only those parts that are not working. At times, you need to replace a switch or an indicator light. It saves time as you anticipate the problems and do not wait for an issue to crop up. In such a way, the security department knows the potential areas that need repair or replacements.
Similarly, it is compulsory to update the antivirus and malware protection software of all the computers used. It is through the desktops, most of the security breaches happen. Also, the staff should have a schedule for taking backups. If it happens automatically, have a system in place to verify the same.
Another essential component that requires regular inspection is the security cameras. Also, check the video storage system, optical fibers, and IP connections.
- Train and educate employees
The staff must be aware of all the safety and security processes of the company. Therefore regular communication to the employees regarding security updates is a must. Include the security practices of the company during the onboarding stage itself. Give special training on safe business practices to the staff who work directly with the stakeholders and customers. Teach everyone to identify hazardous material and suspicious activities. They should be able to report discrepancies anonymously. Make employees part of the security planning program. Conduct mock drills and prepare the staff for emergencies.
Final Thoughts
Capturing the market and winning the trust of the end-users is half the journey of the business. To sustain success, you need a strong team and infrastructure. Both of these factors depend on the safety and security that you provide.
Today, a secured work premise does not imply checks at entry and exit points alone. Thefts happen via the internet, as valuable business documents and confidential data are available in digital format. Therefore, securing computers from cyber attacks is an essential component of workplace safety. And, modern technologies like a centralized access control system and surveillance mechanisms are not limited to large businesses. Custom-made and affordable security solutions are available that start-ups and small companies can utilize.
Thank you,
Glenda, Charlie and David Cates
